Rules of Participation

Picking Up Badges:

  • Badges will be given to the individual whose name is on the list after showing the proper photo identification i.e. driver’s license, passport, etc. along with a business card. 
     

  • It is the responsibility of each person to pick up his or her own badge.

Hotel Reservation Discount / Room Block

You must book your room within our block and take at least 3 nights at the designated hotel hosting our event to qualify for the $500 discount on your booth. Please submit your room confirmation number with payment to receive your discount.

Cancelling Room Reservations

Please contact the hotel directly to cancel your room. The hotel will send us a report of all cancellations weekly.
If you have received the hotel discount on your booth but cancelled your room, we will send you an invoice for the $500.  You must reserve at least 1 room for 3 nights at the designated hotel to qualify for the discount.

Respect your Neighbors:

We allow you to set up your booth to your liking. We just have a few rules in place to keep your neighbors happy,
 

  • You can hang signs in your booth and in your booth ONLY.  We will not let exhibitors place signs in the foyer or in the aisles of the ballroom.
     

  • You can not block you neighbors view with your signage.
     

  • You can not replace any of your drapes with banners. Please make sure to invest in banners that have eyelets.
    See image below for examples.

Do Not Pack Up Early:

Our retailers find it disrespectful, distracting and rude to see exhibitors packing up before the show closes. It makes them seriously consider not working with you and that you do not care about their business.

Announcements During Show:

There will not be any announcements over the PA system during the DIPLOMAT Show regarding raffle winners, giveaways, or any advertisements. If you need to have something announced to the retailers, please submit it to the Registration Desk and we will announce it at the next morning meeting or during the closing meeting.

No Smoking, No Vaping:

Smoking is not allowed in the facility holding the event. Especially inside the ballroom and at your booth. This looks bad on your company. Please step outside to enjoy your smoke.

© the DIPLOMAT Show

1170 Kane Concourse, Suite #420, Bay Harbor Islands, 33154